AMKA Kijana Privacy Policy

Introduction

AMKA Kijana is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you interact with our organization, use our services, or participate in our programs focused on youth mental and reproductive health education.

We respect your privacy and recognize the importance of protecting the personal information of all individuals, particularly youth who use our services. This policy explains your rights regarding your personal information and how we handle it.

Information We Collect

How We Use Your Information

We use your personal information for the following purposes:

• Service Delivery: To provide mental and reproductive health education and support services
• Program Management: To administer, evaluate, and improve our educational programs
• Communications: To respond to inquiries and send important information about our programs
• Educational Research: To conduct anonymized research to improve youth health education methods
• Legal Compliance: To comply with applicable laws, regulations, and reporting requirements
• Safety and Security: To protect the well-being of program participants and the integrity of our services
• Funding and Reporting: To prepare anonymous statistical reports for donors and partners

Legal Basis for Processing

We process your personal information based on:

• Your explicit consent
• Necessity to fulfill our contractual obligations
• Legitimate interests in providing and improving our services
• Compliance with legal obligations
• Protection of vital interests related to health and safety

Information Sharing and Disclosure

We may share personal information with:

• Service Providers: Organizations that help us deliver our services (e.g., digital platform providers, evaluation specialists)
• Partner Organizations: Healthcare providers, educational institutions, and other organizations we collaborate with to deliver comprehensive youth services
• Funding Organizations: Anonymized, aggregated data shared with donors and supporters
• Legal Authorities: When required by law, court order, or governmental regulation
• Emergency Services: When necessary to protect someone's health or safety

We will never sell your personal information to third parties or use it for commercial purposes unrelated to our mission.

Data Protection for Youth

We recognize the sensitivity of youth data and employ additional safeguards:

• Parental/guardian consent for participants under 18 years of age
• Age-appropriate privacy notices and consent mechanisms
• Restricted data access for youth participants
• Enhanced security measures for youth health information
• Limited data retention periods for youth information

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of sensitive personal data
• Access controls and authentication measures
• Regular security assessments and updates
• Staff training on privacy and data protection
• Secure data storage and transmission
• Incident response procedures

Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information
• Request deletion of your information in certain circumstances
• Restrict or object to certain processing activities
• Receive your information in a portable format
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with a data protection authority

To exercise these rights, please contact us using the details provided below.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

• The duration of your participation in our programs

• Legal obligations to retain data for certain periods

• Resolution of disputes or legal claims

• Our ongoing legitimate business needs

International Data Transfers

As an NGO operating in multiple regions, we may transfer your information to different countries. When we transfer personal data internationally, we implement appropriate safeguards in accordance with applicable data protection laws.

Children's Privacy

We are committed to protecting children's privacy. For participants under 18 years of age, we:

• Obtain parental/guardian consent before collecting personal information
• Collect only information necessary for program participation
• Provide clear, age-appropriate privacy information
• Implement additional security measures for children's data
• Allow parents/guardians to review, modify, and delete their child's information

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and, where appropriate, sending you a direct notification.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

AMKA Kijana

Privacy Officer

[Physical Address]

Email: privacy@amkakijana.org

Phone: [Phone Number]

Governing Law

This Privacy Policy is governed by the laws of [Relevant Country/Region], without regard to its conflict of law provisions.